[Guide] How to Set Email on Ms. Outlook

In today’s modern era, technology is developing very rapidly, one of which is the use of Electronic-Mail or better known as Email. Lots of internet users use email as a communication tool. Currently there are many email management services, one of which is Microsoft Outlook, from this application we can manage more than one email account with only one application besides that we can also go directly to the email server, which means that we can send and receive email without having to open a web browser to log into Webmail (Gmail, Yahoo, etc.).

In order for us to perform these functions, we must first configure this email manager service properly, so that we can send and receive messages in Outlook. Beirkut yiptechid will provide guidance on Email Settings on Ms. Outlook

Before going into the settings, see the specific email information for configuration in Outlook below

  • Complete email address.
  • Email account type: POP3 or IMAP.
  • Your username / username.
  • Email password.
  • The name or address of the SMTP server.
  • POP3 server name or address.
  • Is Secure Password Authentication (SPA) required?
  • The port number used for SMTP. (Most hosting / ISPs use ports 25 and 26.)
  • The port number used for POP3. (Most hosting / ISPs use port 110.)
  • Does the server for outgoing e-mail (SMTP) require authentication?

Below is a guide on how to set up email in Outlook that has been customized for email settings using your own domain (custom email domain) and the cPanel hosting panel. This method also applies to Gmail and Hotmail. In this tutorial, I use the Microsoft Outlook 2013 application, for other versions the steps are basically the same.

How to Set Email on Ms. Outlook:

  • Run Outlook, then click next
  • When there is an agreement regarding email synchronization with Outlook. Click Yes, then click Next.
  • Select Manually configure server settings or additional server types, and then click Next.
  • Select POP or IMAP.
  • How to Manual Configure Outlook Email

User Information, there are:

  • Your Name: The name that will be displayed to email recipients, we can fill it with any name.
  • Email Address: Fill in the email address you want to install.

Server Information, there are:

  • Account Type: Adjusted to your needs. Most email / hosting service providers offer to choose between POP3 and IMAP. The difference:
  • POP3: Its function is to download e-mail content on the e-mail server, to the e-mail client application that we use (eg Outlook). The mail server can usually be filled in: mail.yiptechid.com, pop.yiptechid.com
  • While IMAP: Its function is to remote email content on the email server. The process is almost the same as when we access an email account via webmail. The mail server can usually be filled in: mail.yiptechid.com, imap.yiptechid.com

First, check the email configuration you want to use. If you don’t understand, you can directly contact the custom domain email provider.

  • Incoming mail server: fill in with the Incoming Server host name according to the previous information.
  • Outgoing mail server (SMTP): filled with the Outgoing Server host name according to the previous information.

Logon Information, there are:

  • In the Username box, type a username. The username is the part of the email address that is to the left of the @ sign. To make it easier when you want to recognize the email account storage folder, please fill it in completely with the email name. If you want it to be shorter, you can also fill it in directly without including the domain / email address.
  • In the Password box, type the password that was created.
  • If you want Outlook to remember your email account password, check Remember password.
  • Click Outgoing Server in the pop-up window.

After that do:

  • Click My outgoing server (SMTP) requires authentication. Required if the email / hosting service provider requires SMTP authentication
  • Select Log on using and fill in the email account details. Use your email account username and password provided by the email service provider.
  • Don’t forget to check Remember password so you don’t have to fill in your password every time.
  • Complete all the required information as shown below. When finished, click Advanced.
  • Fill in the Ports section with detailed information on incoming & outgoing mailservers that have been previously collected.
  • For the Incoming Server section, enter the Incoming Server port (depending on the Account type you choose – POP3 or IMAP).
  • For the Outgoing server (SMTP) section, enter the Outgoing server port according to the previous detailed information
  • URGENT! If you use Secure SSL / TLS settings when collecting configuration details from your email service provider, you MUST check the This server requires an encrypted connection (SSL) option and select SSL in the Use the following type of encrypted connection field.
  • (Optional) Under the Delivery section, you can also make additional changes related to email on the main mail server. By selecting the Leave a copy of messages on the server option, a copy of each email will remain on the email server. This means that you will have 2 copies of the same email. 1 in Outlook and 1 on the email service provider’s server.
  • If everything is filled, click OK.
  • Then you will return to the previous page. Click Next.
  • Now, Outlook will automatically perform checks on both sending & receiving of e-mails in the e-mail account that has been configured previously. If both tests are successful, you will see results like this:

If the test message fails, please try to look again at the configuration that was done before and if you are sure everything is correct but you still get an error message, you can contact your hosting / email service provider for assistance. Click Close if the test is successful.

  • If the email account configuration was successful in Outlook, you will see a window like this:

That’s the guide on how to set up email on Ms. Outlook, do it carefully and hopefully this article is useful.

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